Access the Request Forms Section
Log into your Keep The Fees account.
In the left sidebar, click Forms.
Click Request.
Click the Create Form button.
Basic Form Settings
Enter the Form Title (e.g., “General Shop Request Form” or “Artist Name Request Form”).
(Optional) Enter a Redirect URL — clients will be sent to this link after submitting the form (e.g., your Instagram or website).
(Optional) Enter your Google Analytics ID to track form performance.
Select the Form Language (English or Spanish). Note: Only navigation text changes with language — custom questions must be written in the chosen language.
Assignment and Notifications
In Auto Assign To: select a specific artist if this form is for one artist only (optional).
Enable notifications so the assigned artist receives an email, SMS, or push notification when the form is submitted.
Form Link and Short URL
Copy the Form Link to share with clients.
(Optional) Generate a QR Code for the form.
Click Settings to create a custom short URL (e.g., change the end of the link to “/request-form”).
Additional Options
Enable CC Client on Completed Forms if you want the client to receive a copy of the submission email.
(Optional) Enable Create Custom Booking Link (redirects clients to self-booking options after submitting the request form)
Build the Form Fields
Enable Required if the client must answer the question before submitting.
Enable Hide if Empty if you want the field hidden when left blank.
Available Input Types
Checkbox – For confirmation statements (e.g., “I understand I am getting a tattoo by a licensed artist”)
Text Field – Short answer box (e.g., “How big do you want the tattoo in inches?”).
Large Text Field – Longer answer space (e.g., “Describe your tattoo idea or style preference”).
Yes / No – Simple yes/no question (can include “Other” with a text box).
Dropdown – Single selection from a list (e.g., preferred artist).
Display Only Text – Static text for instructions, headers, or policies (e.g., deposit policy at the bottom).
Image Upload – Allows clients to upload photos (recommended for tattoos, cover-ups, or placement ideas).
Add as many fields as needed and arrange them in the desired order.
Click Save after building the form.
Manage Existing Request Forms
To Edit a form: Click the pencil icon next to the form.
To Copy the Link: Click the copy button next to the form in the list.
Forms appear in the main table once created and can be shared via link, QR code, website, or social media bios.
Best Practices
Use clear form titles so you know the purpose at a glance.
Make important fields Required (such as contact info or tattoo description).
Use Display Only Text for instructions and your deposit policy.
Add Image Upload fields so clients can send reference photos.
For artist-specific requests, use Auto Assign and enable notifications.
Test the form link after saving to ensure it works correctly.