Creating a professional, compliant consent form is one of the most important things you’ll do as a studio using Keep the Fees. Whether it’s a tattoo waiver, piercing release, or a parent/guardian authorization, having this process dialed in protects your business, keeps your health department happy, and ensures clients know exactly what they’re agreeing to.
This article will guide you through every step of setting up a digital consent form in Keep the Fees, from creating and naming your form, to customizing its redirect behavior, collecting the right data, and designing the form experience using smart, flexible input fields.
By the end of this article, you’ll be able to:
Set up multiple forms for different use cases (tattoos, piercings, minors, etc.)
Ensure forms meet local health department regulations
Gather all required documentation and client signatures digitally
Customize the experience to reflect your studio's brand and workflow
Table of Contents
Accessing the Consent Form Builder
Step 1: From your Keep the Fees dashboard, click Forms in the left-hand navigation.
Step 2: From the drop-down, select Consent Forms.
Step 3: Click Create Form in the upper-right corner. Tap on the + symbol if using the App.
Step 4: A title field will appear. This is where you name your Consent Form.
Naming Your Consent Form
For clarity and organization, we recommend using the format: [Your Studio Name] – [Form Type]
Examples:
Black Eye Ink – Tattoo Release Form
North Coast Piercing – Minor Consent Form
This naming style helps keep things clean, especially if you have multiple forms for different artists, services, or age groups.
Step 5: Once you’ve entered your title click Create Form (on the app click Submit), the form will appear in your list.
Step 6: Your new Consent form will now appear in the list. Click the pencil icon to begin editing the rest of the form (Press the arrow on the right hand side on the app).
Form Settings
Redirect URL
This is where clients are sent after completing the consent form.
Best Practices:
Link to your Instagram or Facebook to grow your audience
Link to your website or portfolio so clients can view more work
This adds value to the form experience and gives the client something useful to do after submitting.
Google Analytics (Optional)
Paste your Google Analytics script here to track activity on your consent form.
Why it’s useful:
See how many forms are being submitted
Understand what sources (e.g. Instagram, Google) are driving client engagement
Improve your marketing funnel with real insights
Consent Form Text
This is the main body of your consent form, the legal language, acknowledgments, and waiver statements your client will read before submitting. There’s no hard limit on length.
Example Acknowledgment:
I understand that receiving a tattoo or piercing involves risk. I acknowledge that I have disclosed all medical conditions that may affect the procedure...
Once you’ve added your full text, click Save Changes before moving on to form fields.
Form Fields (Custom Inputs)
These are the questions, confirmations, and uploads you want to collect from the client. Form fields appear after the main text and let you structure exactly how your client responds.
Click the Add button to create a new field. This process is slightly different on the app. Look down below!
You’ll be prompted to choose both the Field Name (Question Name on app) and the Input Type, followed by the ability to customize its settings.
It's important to understand that the Field Name (Question Name on app) you choose should directly influence the Input Type you select.
For example, if your field is titled “Are you pregnant or nursing?”, the most appropriate Input Type would be Yes/No, since you want the client to answer with a clear, definitive choice.
This step can sometimes confuse users who aren't sure which input type fits best. As a general rule:
If you're asking a client to confirm or agree with a statement, use a Checkbox.
If you're collecting brief information like a name or phone number, use a Text Field.
If your question requires a detailed answer, use a Long Text Field.
For health-related or legal questions requiring clear binary responses, use Yes/No.
Input Types Explained
Here’s a full breakdown of the available input types:
Checkbox – Best for statements that require acknowledgment but not a typed response. The client simply checks a box to confirm they understand or agree. Use this for terms and conditions, medical acknowledgments, or policies that must be accepted. Example: “I understand that laser hair removal or skin treatments may affect my tattoo.”
Text Field – Ideal for short, one-line responses. This field is used when you're collecting simple pieces of information such as names, phone numbers, email addresses, or guardian names. Avoid using this for longer answers, as the space is limited.
Long Text Field – Provides a larger input area for open-ended answers. Great for questions that require explanation or detail. For example, use this if you're asking a client to describe the tattoo they want or provide any additional context about their medical history.
Yes/No – Best for binary health or legal questions where only two answers apply. Common use cases include questions like: “Are you pregnant?”, “Do you have epilepsy?”, or “Do you have any allergies?”. This simplifies responses and makes them easier to review quickly.
Yes/No/Other – Adds an "Other" option to your standard Yes/No question. This is useful when you want to provide clients the opportunity to explain their answer if needed. For example: “Do you have allergies?” (Yes / No / Other – allows them to type what they are allergic to).
Dropdown – Allows you to offer a list of multiple choice answers in a compact format. This is helpful when you need a clean, uniform response across clients. Example: include a dropdown listing your artists so the client can select who they’re booked with—especially useful for compliance in states that require the artist's name on the release.
Display Only Text – Non-interactive text that simply displays on the form. Use this to add headings, dividers, or instructions. It’s useful for separating sections or giving clients important context before they move on to the next question.
Image Upload – Lets clients upload a file or photo. Use this if you need additional documentation. Great for:
Verifying identity with a photo ID
Collecting parental ID for minor consent forms
Uploading notarized approval letters where state law requires them
Field Options
Each form field comes with additional checkboxes that control how the field behaves. These options allow you to fine-tune how your clients interact with the form and how your team handles the submitted data.
Field is Required – When this box is checked, clients cannot submit the consent form unless they complete this field. Use this for legally required questions or critical information such as age confirmation, medical disclosures, or guardian details. This ensures compliance and reduces the chance of incomplete forms slipping through.
Editable – This allows your staff to edit this field after the client submits the form. This is especially useful for internal use cases—such as adding ink lot numbers, noting procedure adjustments, or updating client records if something changes post-appointment. It gives your team flexibility without having to resend the form to the client.
Prefill – When enabled, this feature pulls the client’s last response (from a previous form submission) and auto-populates the field. This is a major time-saver for return clients—especially for standard answers like “I have no known allergies.” It helps speed up form completion and provides a consistent client experience over time.
Internal – This hides the field from the client entirely. It's only visible to your staff and is used strictly for in-house purposes. For example, if your studio needs to document supply tracking, internal notes, or technician initials, this allows you to do so without cluttering the client’s view or involving them in back-end processes.
All of these settings (Required, Editable, Prefill, and Internal) can be toggled on or off at any time, even after the field has been created. This gives you complete flexibility to adapt your forms as your studio’s needs evolve.
For example, you might start with a field set to optional but later mark it as required based on updated health department guidance. Or you might decide to make a field internal if it turns out to be more useful for staff tracking than for client input.
There’s no need to delete or rebuild your form to make these changes, just update the toggle settings and click OK (press Save in app).
Reordering Your Fields
Reordering your form fields allows you to control how your clients experience the form from the top to the bottom. This helps maintain a logical structure, reduce confusion, and ensure smoother completion rates.
Use the Order column (on browser) next to each form field to determine the position in which it will appear. You can do this in two ways:
Drag and Drop: Click and drag a field into the order you prefer.
Number Assignment: Type a number into the order field to explicitly assign a position.
Best Practices:
Start with general information fields first (e.g., name, contact info).
Follow with important legal or health questions.
End with uploads, acknowledgments, or display-only text.
This helps ensure your clients aren’t overwhelmed by detailed questions too early and have a clear understanding of the form’s structure.
If you're using Display Only Text to break up sections (e.g., “Health History” or “Parent Info”), make sure those headers are placed correctly to match the questions that follow.
On the browser click Save Field Order after rearranging. On the app tap Close then Save on upper right hand side. This ensures your changes are applied and that the form will reflect your updated structure immediately for future clients.
Saving and Managing the Form
Once your form is complete:
Double-check that all legal language is accurate and up-to-date
Confirm your fields reflect your local health department's required disclosures
Click Save Changes to publish your form
Your new form is now fully built and ready to use whether you're attaching it to a specific service or making it part of your walk-in workflow.
If you've followed this guide start to finish, you’ve just created a streamlined, professional, and compliant digital consent experience that reflects your studio's standards.
Nice work! you’ve officially completed one of the most important parts of setting up your software the right way.